When you are ready to move to an electronic filing, fast and reliable, you are ready to invest in electronic document management software such as Document Control Sweden. Several features and functions must be taken into consideration. Here are some tips that will help you choose the best software for your business.
Can it be run under your current IT environment?
The best electronic document management software is the one that is compatible with the most hardware and software platforms. Thus, the perfect integration to your procedures is ensured. It gives you the flexibility to manage and store your documents in your own file formats. Do you have the proper hardware (operating system, processor and RAM) to run the software? Do you have the space required by the software and the electronic filing of documents? Is the software compatible with your network? Does it support the type of authentication you are currently using? Will it work with your CRM and ERP databases?
Is the software extensible?
Is your electronic document management software scalable to meet your future needs (number of users and volume of electronic filing of documents)? If so, how can you extend it and what is the impact on the cost of ownership?
Can you deploy and manage it with available computing resources?
Unless you plan to increase your IT staff, be sure to choose electronicDokument kontroll software that can be deployed and managed by non-IT staff. Thus, the system can be customized and managed by employees and IT staff can focus on more critical technology issues.
Is it easy for all employees to use?
If you deploy complex electronic document management software, your employees will not use it and you will not benefit from your investment. Even if your employees have technical knowledge, your document management solution must be as simple as possible so that everyone can benefit from it. This is especially true when it comes to performing basic functions such as saving files, finding and retrieving files in the document repository.
Look for a solution whose interface is based on what users already know: for example, an interface that allows them to access the document repository and other document management features via standard application commands such as File, Open, and Save. they already know and use daily. Choose software that includes tutorials and onscreen support to help non-technical users get the most out of them.
Has it been validated by the industry?
Look for industry-certified electronic document management software and other entities such as multiple client references and case studies. These software solutions are more likely to offer the best practices in this area.
Does it provide proper training and technical assistance?
Detailed instruction manuals for installation and operation should be easily accessible, written in plain language that everyone can understand. In case of specific technical problems, the company must offer customer support and training so that you can get technical help quickly.
Is there a FREE trial version or a guaranteed refund?
The best way to evaluate electronic document management software is to try it for FREE and test it in your specific work environment. Start with a small deployment in a department. If all goes well, try extending it to other departments. If you like what you see, go to the next step which is the purchase of a fully functional version of the software? M-Files electronic document management software is fully compatible, flexible, easy to use, and extensible and industry approved:
- Microsoft Gold Certified Partner
- Autodesk Authorized Developer
- Compatible with Windows 7
- Professional member of AIIM
- International member of ARMA